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PRIVACY/DATA PROTECTION POLICY
Data Protection is an issue the Swindon Social Enterprise Network (SSEN) takes very seriously. Beyond compliance, we aim to observe best practice to protect and reassure our various contacts and customers. In short, we commit to procedures that protect sensitive data at all times and files that are regularly reviewed, updated and, if necessary, deleted.
Our Data Protection Policy refers to our commitment to treat information about employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. Through this policy, we will ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights. It is presented to all staff and volunteers as part of the induction and is available to customers and stakeholders upon request.
This policy refers to all parties (employees, job candidates, members, customers, suppliers etc.) who provide any amount of information to us. Employees of our organisation must follow this policy. Contractors, consultants, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or who acts on our behalf and may need occasional access to data.
As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data etc.
Our organisation collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the rules below apply.
Our data will be:
Our data will not be:
In addition to ways of handling the data the organisation has direct obligations towards people to whom the Data belongs.
DATA WE KEEP
SSEN currently keeps data for the following purposes:
Data subjects include:
The kinds of details we keep are:
Some information is made available to the following bodies:
To exercise Data Protection we will:
All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.
Swindon Social Enterprise Network has taken steps to become compliant with the new General Data Protection Regulations enforced in May 2018.
Our data processing is compliant with the lawful basis of ‘Consent’. As the law specifies, we “can show that an individual has performed a clear affirmative action to allow us to process their personal data for a specific purpose”.
All of our electronic communications request affirmative action in order to continue receiving contact from Swindon Social Enterprise Network.
Individuals who choose to sign up to Swindon Social Enterprise Network’s communications in person at an event or similar via paper sign up, will be required to indicate their consent to be contacted before we add the individual to our database.
Swindon Social Enterprise Network ensures that contacts can exercise the right to be in informed about the use of their data via clearly labelled disclaimers at the point providing personal data.
All of our contacts have the right to request access to, rectify, restrict and erase their data.
Any contact may exercise any of their rights above, by contacting Swindon Social Enterprise Network directly through clearly signposted methods on swindonsocialenterprise.com.
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